How do I claim business mileage at HMRC's flat rate?

Open Mileage, add your vehicle, then select Record mileage and enter your business miles for the period. EasyTaxer works out the flat-rate expense at HMRC's rates and includes it in your quarterly update.

Where to find it in EasyTaxer: Money → Mileage

Nothing loads from YouTube until you press play. The video has captions: turn them on with the CC button in the player. You can also watch it on YouTube. The steps below are the text version of this video.

Before you start

If capital allowances have ever been claimed for the vehicle, it cannot use the flat mileage rate.

Step by step

Open Mileage from the menu. EasyTaxer works out the flat-rate mileage expense HMRC allows for your business miles and includes it in your quarterly update.
Select Add vehicle. Enter a name and choose Car or goods vehicle (van), or Motorcycle: the rate depends on the type.
Answer the two questions about the vehicle. Have you ever claimed capital allowances for it? If you have, it cannot use the flat mileage rate, and a Yes cannot be changed later. Then choose how you claim for it: the flat mileage rate, or its actual running costs. Once you adopt the flat rate for a vehicle, you must keep using it while the vehicle stays in the business.
Select Record mileage. Choose the vehicle, enter the period (From and To) and your business miles only, not your total mileage.
Your claim for the tax year is worked out at the HMRC rates shown on the page.
Tolls, congestion charges and parking are not covered by the flat rate: claim them as ordinary expenses. The flat rate replaces the vehicle's actual running costs, so don't also claim fuel, insurance, repairs and so on for the same vehicle.

Steps: the text version of this video

Mileage

Record your business miles in Mileage. EasyTaxer works out the flat-rate expense HMRC allows, and includes it in your quarterly update.
Add your vehicle

First, add your vehicle: a name, and whether it's a car or van, or a motorcycle, because the rate depends on the type. Then answer two questions. Have capital allowances ever been claimed for it? If so, it can't use the flat rate. And do you claim the flat mileage rate, or its actual running costs?
Record mileage

Then select Record mileage. Enter the period, and your business miles only, not your total mileage.
Your claim

EasyTaxer works out your claim at the HMRC rates shown for the tax year. You don't need to work out the pounds yourself.
Tolls and parking

Tolls, congestion charges and parking aren't covered by the flat rate, so claim them as ordinary expenses.

What happens next

Tolls, congestion charges and parking are not covered by the flat rate: claim them as ordinary expenses.

Related

MTD for Income Tax for sole traders - what it means for you (guide)
How to submit a quarterly update (guide)
Previous in this playlist: How do I add a bank account in EasyTaxer?
Next in this playlist: How do I record equipment my business bought, for capital allowances?
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Checked against EasyTaxer on 26 September 2026. Screens can change between releases; if something here does not match what you see, please tell us.